Are you planning to get CTN for your shipments into the African countries? or maybe a transit?
If you don’t know already, CTN are mandatory for most African countries and not having one can get you in hot water. Therefore, it’s important to have all the critical information about CTNs before your shipment’s journey begins.
CTNs are known by different names in each country e.g. ECTN, BESC, ENS, FERI, BIETC and more.
Now, let’s talk about the most common mistakes while getting a CTN could occur and how to avoid them.
1# Incomplete Documentation:
While it looks simple yet many people forget the simplest of things. Make sure you don’t make this mistake. If you provide incomplete or inaccurate information in the CTN application, it can lead to delays, potential penalties or even highest costs.
2# Submitting Delayed Application:
Early bird takes the worm. Don’t apply for your CTN too close to the cargo’s departure. It can result in missed deadlines and potential disruptions at the receiving end.
3# Incorrect Cargo Description:
If, by mistake, you provided incorrect or insufficient cargo description then it could lead to several problems and misunderstanding. The cargo that is being sent shouldn’t have misclassification. It shouldn’t contain incorrect HS code if you need swift and correct customs and tariff process. Otherwise, contrary could lead to wrong assessment of dutiies, taxes and other compliance requirements.
Inaccurate cargo descriptions can lead to disputes between parties involved. Always provide a comprehensive and accurate cargo description:
4# Wrong HS Codes:
Incorrectly classifying the cargo under Harmonized System (HS) codes can lead to incorrect assessments, clearance problems and disputes. Clearance delays, wrong duty, time disruptions and incorrect trade statistics for government and associations are among few of the problems it could lead to.
5# Inadequate Container Details:
Failing to accurately provide container details like numbers and sizes can cause confusion and delays. Other problems caused by providing inadequate container details are: Operational delays, misplacement of cargo, storage challenges, data reconciliation problems or more.
6# Misdeclaration of Value:
Don’t provide inaccurate cargo values can lead to customs disputes and potential financial penalties. Declared value of a cargo is an important aspect of proper customs documentation. Other consequences of misdeclaration of value are: additional scrutiny, duty and tax implications, seizure of goods, reputation damage and more.
7# Improper Document Submission:
Remember not failing to provide required supporting documents or submitting outdated documents can result in processing delays. More info is also helpful but it should never be improper. Each section should contain the factual and relevant information as per the required form fields.
8# Lack of Compliance:
Make sure to always follow the CTN requirements of the destination country, if not, it could lead to cargo being held at ports or denied entry. Each country have different policy in place, therefore, make sure you are fully compliant to each country’s rules and you have the required approval.
9# Applying after Cargo has left:
If you want to avoid unnecessary fines, penalties, clearance issues, disputes or delays then make sure that you always fill your paperwork and get your CTN before your cargo has departed for the recipient port.
10# Ignoring Regulations:
Ignoring or disregarding specific CTN regulations of the destination country can result in cargo delays, non-compliance and many other problems. Make sure that you understand all the regulations of the recipient and transit countries if any.
11# Ignoring Exemptions:
Not exploring or applying for exemptions when applicable can result in unnecessary expenses. You might be exempted in cases such as humanitarian aid
12# Not Verifying Carrier’s Information:
Failing to verify the shipping carrier’s information can lead to errors in the CTN and potential hold-ups. Make sure you have the complete information about the carrier.
13# Ignoring Port Restrictions:
Neglecting to check and adhere to port-specific regulations and restrictions can lead to cargo delays or penalties.
14# Incomplete or Incorrect Contact Information:
Providing incomplete or incorrect contact details can hinder communication and issue resolution.
15# Not Monitoring Updates:
Failing to stay updated on CTN status and potential changes can lead to surprises and delays.
16# Ignoring Expiry Dates:
Not considering the validity period of the CTN can result in expired documents and potential reapplication.
17# Inadequate Communication:
Poor communication with customs authorities or service providers can lead to misunderstandings and complications.
18# Choosing Unreliable Service Providers:
Opting for unverified or inexperienced CTN service providers can result in errors and delays.
19# Neglecting Revisions:
Not revising the CTN when there are changes to the cargo or shipping details can lead to inaccuracies.
20# Assuming All Routes Are Similar:
Assuming that CTN requirements are the same for all routes can lead to non-compliance and shipment issues.
It’s crucial to thoroughly understand the CTN requirements of the destination country and ensure accurate and timely submission to avoid these potential mistakes and ensure a smooth cargo transportation process.
