In 2008, the Republic of Congo implemented a new regulation that made all shipments to the Republic of Congo obliged to have an ECTN certificate. And not having this certificate will lead to severe consequences as well as enormous amounts of fines. If you are using the Republic of Congo for transit purposes, in some cases, an ECTN isn’t necessary. The ECTN is mandatory for all ports in Republic of the Congo. Such as Pointe Noire etc.
It is still an ongoing regulation, and despite being a twelve-year-old requirement, ECTN is still one of the most overlooked documents.
What is Republic of The Congo ECTN?
ECTN stands for Electronic Cargo Tracking Note. It pretty much explains its purpose with its name. This certificate gives the ability to the authorities to track, manage, and supervise the cargos from loading to discharge. It also allows them to have information about the shipment even before it arrives at the destination port. It includes details about the exporter, the importer, information about the goods, the vessel name, etc.
What are the required documents?
As for the requirements, you are going to need 3-4 documents that you can find in the following:
- Bill of Lading: It contains information about the shipper and the consignee, the shipping line, the weight of the goods getting transported, container numbers/chassis numbers (if there is any), etc.
- Commercial Invoice: It contains details of the goods, the freight cost, the incoterm, and some other charges if there is any, etc.
- Freight Cost: This is only necessary if the freight cost isn’t on the commercial invoice.
- GUOT: It means Single Window Customs System, and it is especial to the Republic of Congo. It contains the required details about the shipment, like the weight and values.
What consequences can you face if you don’t have it?
You must validate the ECTN before the 5th day after the departure at the latest. But it is suggested to validate the certificate before the vessel departs. If it is not validated it in the given time, the cost of the certificate will be 50% higher. If the ship arrives without a certificate, you will face a fine, equivalent to the value of the certificate plus the regulation charges determined by the authorities. And on top of that, your shipment will not have an entry clearance.
Certificate cost depends on the number of Bill of Ladings and the containers, the country of origin, the port of discharge, etc. This is why we can’t give you an exact price for the CTN. But if you share your shipment’s details with us we can provide you the best charges for your certificate. We offer free quotation.