In 2019, South Sudan officials introduced a regulation requiring all shipments to South Sudan to be accompanied by an ECTN (Electronic Cargo Tracking Note). Failure to comply results in severe consequences and substantial penalty fees. However, for cargoes merely transiting through South Sudan, an ECTN may not be necessary in some cases.
Despite its mandatory status and importance, the ECTN remains one of the most frequently missed and overlooked documents.
What is South Sudan ECTN?
ECTN (Electronic Cargo Tracking Note) concisely captures its purpose within its name. This certificate empowers authorities to track, manage, and supervise cargo from loading to discharge. Additionally, it facilitates the acquisition of information about shipments before their arrival at the destination. It details the exporter, importer, goods transported along with their value, freight cost, shipment type, and the vessel’s name, among other things.
What are the required documents?
- Bill of Lading: This is a document that includes details about the exporter, the importer, the weight of the goods, the shipping line, the vessel name, etc.
- Commercial Invoice: It contains details of the goods, the freight cost, the incoterm, and some other charges if there is any, etc.
- Freight Invoice: It is only mandatory if the freight cost isn’t on the commercial invoice.
- Export Customs Declaration: This document contains information about the goods getting transported and has a detailed description of them.
What are the consequences of not having this certificate?
The ECTN certificate must be validated at least five days before the vessel’s arrival at the destination. Failure to provide the certificate within this timeframe will result in a fine equal to twice the amount of the ECTN cost plus any regulation charges set by the South Sudan National Port Officials.
Pricing
Certificate cost depends on the number of Bill of Ladings and the containers, the country of origin, the port of discharge, etc. This is why we can’t give you an exact price for the CTN. But if you share your shipment’s details with us we can provide you the best charges for your certificate. We offer free quotation.
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